CountrySide, a master planned community, consists of 2,539 homes (1253 single family, 1168 town homes, 16 manor homes, and 102 condominium units in the Villa's). The community was completed in 1991, and the homeowners' association is known as the CountrySide Proprietary.
WHAT THE PROPRIETARY DOES FOR YOU
The Proprietary is the vehicle by which community amenities and common areas are maintained and managed for the homeowners benefit and enjoyment. Governing of the Proprietary is vested in a Board of Directors, who directly, or indirectly through contractual arrangements, administer the daily affairs of the Proprietary in accordance with the provisions of the governing documents. The major services delivered by the Proprietary are as follows:
- Enforcement of Covenants & Restrictions, By-Laws,
- Architectural Guidelines and Resolutions;
- Administrative and financial services for efficient operation of the community;
- Trash removal and recycling services;
- Maintenance of common land;
- Maintenance of community amenities (pools, trails, fitness system, tot lots, etc.);
- Maintenance of town house parking areas (including snow removal).
The Board of Directors contracts with a managing agent to provide financial and day to day onsite management services for the Proprietary. This includes but is not limited to the following services:
- Assisting the Board of Directors with short & long range planning
- Assisting committees in the performance of their assigned functions
- Collection of assessments
- Payment of Proprietary bills
- Preparation of monthly financial reports
- Administration of the design review process
- Publication of the community newsletter the "Courier"
- Supervision of all contractors
- Repair and maintenance of all community amenities and common areas
- Operation of the Proprietary management office
CountrySide's managing agent is Property Management People, better known as PMP. PMP is located at 92 Thomas Johnson Dr., Suite 170, Frederick, MD 21702. The phone number there is 1-800-336-8009. Edward D. Thomas is President and Chief Executive Officer.
WHO TO CALL AT THE PROPRIETARY MANAGEMENT OFFICE
The Proprietary management office mailing address is 6 Pidgeon Hill Drive, Suite #120, Sterling, VA 20165. We are located in the Mimado building in the commercial center at the entrance to CountrySide. Management office hours are from 8:00 a.m. to 6:00 p.m. Monday through Friday. The Proprietary phone number is (703) 430-0715.
The management office is staffed by representatives of PMP. Click here and you will find a brief description of the areas handled by each of the staff members.
BOARD OF DIRECTORS
The Board of Directors is the final decision making committee of CountrySide's governing body. Its power and duties include adoption of the annual budget, establishment of rules and regulations for the use of common property, enforcement of the governing documents and employment of the managing agent.
One director is elected from each neighborhood to serve on the Board of Directors for a term of one year. Elected directors are homeowners in good standing, who are elected by majority vote at the annual meeting in December.
The Board provides leadership by developing and establishing long range community goals. In order to perform those duties and responsibilities, the Board of Directors seeks guidance from established committees consisting of volunteer members from the Neighborhood Advisory Councils. Standing committees include: Community Relations, Facilities, Finance and Grounds.
COMMUNITY RELATIONS COMMITTEE
The Community Relations Committee monitors performance of the management company; assists in the publication of the "Courier"; and develops and recommends community programs and special functions to enhance communication and increase participation and enjoyment of the membership. The Community Relations Committee reports directly to the Board.
The Facilities Committee monitors performance of the pool management contractor; monitors maintenance of the pools, tennis courts and tot lots; assists with preparation of the annual reserve schedule for these areas; and develops recommended rules and regulations governing use and enjoyment of these areas. The Facilities Committee reports directly to the Board.
The Finance Committee assists with planning and development of the annual operating budget and reserve schedule; monitors financial operations; and develops recommended policies and procedures for financial issues. The Finance Committee reports directly to the Board.
The Grounds Committee monitors the maintenance of landscaping, turf, streets and paths; assists with preparation of reserve schedule for repair and replacement of these areas; and develops recommended rules and regulations governing use and enjoyment of these areas, including the parking areas. The Grounds Committee reports directly to the Board.
DESIGN REVIEW COMMITTEE (DRC)
The Design Review Committee (DRC) members are appointed semi-annually by the Board for the purpose of ruling on architectural affairs of the community. Appointments for the neighborhoods of Rokeby, Belmont, OakRidge and Morven are made in January. Appointments for the neighborhoods of Welbourne, Oatlands and Foxfield are made in July of each year. Terms are for one year. Members may be re-appointed.
This committee is appointed by the Board of Directors prior to the annual meeting. The committee consists of five members, none of whom shall be candidates for office. The committee's duties are to provide supervision of the nomination and election of the Board of Directors.
AD HOC COMMITTEES
From time to time, the Board establishes ad hoc committees to address specific purposes, cases or situations. Ad hoc Committees report directly to the Board. Examples are the Horsepen Run and Parking ad hoc committees.
NEIGHBORHOOD ADVISORY COUNCIL (NAC)
The Neighborhood Advisory Council (NAC) serves as a vital communication link between the residents and the Board of Directors. The NAC's primary responsibilities are review of architectural requests for their neighborhoods, annual architectural inspection of their neighborhood and participation in the preparation of the annual community budget. Each of the seven NACs is elected by the members of its neighborhood. There are five voting members on each NAC, and each member serves a term of one year. The NACs report to the Board through the committees. They also interface with the Design Review Committee regarding architectural matters.
A current directory of all members of CountrySide's governing body is included in your welcome package or at the Proprietary Office. Volunteers are always happy to discuss community issues with Proprietary members and they encourage you to contact them with your concerns and suggestions.
Please feel free to contact the Proprietary management office at 430-0715 if you would like to express an interest in participating in the governing process in CountrySide or if you have questions about the governing body.